General Meeting Minutes
DRAFT
General Membership Meeting – March 4, 2020- Agua Fria room
Meeting was called to order by President Tom Ranalls at 6:35 p.m.
Present: Tom Ranalls, Brian Holliday, Judy Muller, Buck Rapley, Norris Carpenter. Excused Doug Johnson.
The Board members were introduced and a quorum established.
There were no new members, sponsors or guest speakers in attendance.
RED LEAGUE Report: Commissioner John Boland reported that things were going well in the Red League and they were having good competition. They have started using the 70 ft. base paths and have eliminated the ½ run rule for tie games. They are seeing more defense and a lot less scoring.
WHITE LEAGUE Report: Commissioner Ski Lewandowski thanked his co-commissioner, Dave Booth and congratulated Roger Neumann on his Fall teams win. He thanked his sub czars, Kathy Boland and Jim Hollenbeck and the people who lead their practices. They are considering starting to use the 70ft. base paths in the Fall.
BLUE LEAGUE Report: Assistant Commissioner Jack Muller thanked the sub czars, the head of umpires and the pitching czar as well as all of the Managers. They have 14 teams and 154 players this season. Game times are improving as players are getting on and off the field more quickly. He thanked the Board for all they have done for the club.
SATURDAY LEAGUE Report: Commissioner Russ Figueroa reports that they have only had 2 games so far so there wasn’t much to say. He congratulated Northwest PT for their win in the Fall. Says Saturday league is going well.
WOMEN’S LEAGUE Report: Commissioner Judy Muller reported that the ladies’ team is doing well. They have 3 games left in their season. Next game is 3-14-2020 against the Ladies’ of Festival at Festival at 2:30.
SPRING LEAGUE Report: Commissioner Jeff Smith will again be the Spring/Summer Commissioner. Spring season will run from 5/4 to 7/11 and games will be player on Monday, Tuesday, Thursday and Friday at 7a.m. and 8:15 a.m. There will be an additional game at 9:30 on Monday and Thursday if needed. The draft will be held on April 10th for Spring weekday and Spring Saturday Leagues. There will be 6,8 or 10 teams of 11 members on a first come basis.
VP Report: Brian Holliday reports that they are still trying to get cameras installed at the field but have had some resistance from CAM. They will continue to work on it. There will be a full 10 -week season for Spring weekday and Spring Saturday. There will be no break between the Spring and Summer Leagues. There will be a registration for Summer and Summer Saturday Leagues. Brian mentioned he had been asked by several members about continuing to do a fist bump instead of a hand shake due to the current health issues. It was decided that at this point each person could use their own judgement.
TREASURERS Report: Norris Carpenter reported we had a positive cash balance of $3K at the end of the year. $72K of revenue generated. As of today, we have $45K in cash. The new budget for 2020 will generate approximately $82K in revenue. CAM gets 70% of our sign revenue. The estimated cash at the end of this year is estimated to be $7500.00. It was moved by Roger Neumann and seconded by Andy Coles that the budget for 2020 be approved. It was approved unanimously. Norris advised that he along with Brian Holliday and Jeff Smith will be available at the field to collect dues as well as picnic monies. Cash or checks will be accepted. They will be at the field on 3/18 and 3/19 10 a.m. to 2 p.m. as well as 3/25 and 3/26 at the same times. Dues can also be paid by sending them directly to Norris’s house.
SECRETARY Report: Secretary Judy Muller asked for a motion to approved the minutes of the last General Meeting on 12/4/2019. It was moved by Roger Neumann and seconded by Barney Armstrong to approve the minutes. Approved unanimously.
PRESIDENTS Report: Tom Ranalls explained about the field process. He discussed the issues of rain and rain delays. He agreed that the field could be softer. He feels that the Board made the best decision in postponing spending $225K for a new field. When asked what CAM would be paying for, he said he wasn’t sure, but we had recently requested that the electrical be upgraded at the field and CAM paid the $2500 to do that in two days. The costs of the projects over the Spring and Summer could be approximately $5K. Tom showed the new bucket hats that are currently for sale with Jim Palzer. You can wear these instead of the club softball hat. There is about a $7.50 difference in the club’s cost for the hats. There was a question as to whether damage to the sponsors signs were under warranty. Mike Kachurak explained that they were not but that ABD will patch them and charge us.
DIRECTOR OF FIELD MAINTENANCE Report: Buck Rapley reported that there is cold, bottled water in the refrigerator in the shed for our consumption that has been being provided by Joe Bradley, who refuses to be paid for it. Thanks to Joe. All of the items in the lost and found need to be claimed as they will be donated after this coming Friday. We now have 3 chest protectors, shin guards and masks in the shed. The chest protectors will be labeled as SCG Softball club property. Buck went over the plans for the field beginning on 4/20/2020. As question was brought up about possibly getting Astro turf. The cost is $8 per sq. ft. and needs to be replaced every 8 years. The Diamondbacks paid $3 million for their field and it will be replaced in 3 years. A couple of reasons we won’t be looking into Astro turf. Question about dugout drainage. It is handled by 3 volunteers that pump it out after each rain. A new sump pump that takes about an hour to drain out the dugouts are what we will be doing. After we “fix” the drainage on the field, we will have field mix brought in to level the infield and have it lazar leveled. Question as to why we didn’t do any of this before. It was a new idea to try to do it with the field wet. It was tried on a small area and it worked pretty well. During a rain delay they tried it on “Lake Shortstop” and it drained faster. This is what will be tried in April. The dirt and leveling will be done in Oct. Question as to any plans for improved misters. At this time no. Question regarding frost delays and if we can use fans. Fans are not feasible. A member brought up using a “field whip”, a long fiberglass rod to get water/frost off the grass. Buck is still waiting to get his information on this. At this point there is no way to deal with frost delays except time. Question as to what Gothic does. They are responsible for watering. They mow the grass around the field. They do over- seeding and apply Diamond doctor as well as trim the palm trees and shrubs. We took over doing the mowing of the field. They provide an excellent service for us. Buck said that he will be gone this summer, and in his absence, Jim Opyd will have the total responsibility for the field. Jim is very knowledgeable and has been trained by Buck. We requested replacement of the drag and mower. They will get them whenever we want. The current equipment is owned and the new equipment could be owned or leased. Tom interjected about dealing with rain delays. Said there are many angry people. He advised that we should be mindful of the entire field, not just what is visible. Two past Board members contacted him and complained that we weren’t playing and Tom met them at the field to show them why. As soon as they saw the field they understood, saying that it hadn’t rained at their houses. We have many micro climates within Grand so don’t assume that if it doesn’t rain at your house that it doesn’t rain at the field.
DIRECTOR OF SOFTBALL OPERATIONS Report: Absent and no report.
NOMINATION COMMITTEE Report: Ski Lewandowski reported that there are 4 Board positions coming available in December. Please let he or Roger Neumann know if you are interested in running.
RULES COMMITTEE Report: Roger Neumann is heading the committee along with Kathy Boland, JJ Bigelow, Jim Opyd and Ernie Huxhold. They recently had their first meeting and invited all of the Commissioners to get input and suggestions. The meeting was very successful. The Committee will act as a conduit to the Board in bringing forth possible new rules. The Committee will ask the Board to approve using the SSUSA rules as our new rules. Each League can change some rule for more League Specific rules that apply to their league. ASA/SSUSA bats and balls will be used. No senior bats.
HALL OF FAME COMMITTEE Report: Roger Neuman reports that nominations are still being accepted and will continue to be until March 31st. The Hall of Fame Committee will meet in early April to go over the nominations and make a recommendation to the Board for a nominee(s). As a side note he also reported that the Barleens busses have both been sold out.
OLD BUSINESS: None
NEW BUSINESS: None
Meeting adjourned at 7:50 p.m.
Approved by Acclamation 3/4/2020 General Membership Meeting
General Meeting Minutes 12/4/2019-Agua Fria Room
Call to order: 6:38P Members Present: 87
Introduction of Board Present: Tom Ranalls-President, Brian Holliday-Vice President, Bob Dye-Treasurer, Buck Rapley-Director Field Mtc., Doug Johnson-Director Softball Ops and JJ Bigelow, scribe. Excused: Judy Muller, Secretary
Introduction of any new members: Chuck Nickerson and Dave Leahey
Introduction of any guest sponsor speakers: None
Holiday Tournament/Relay for Life: Jeff Smith reported that 4 games are scheduled for 12/28. Four teams, 13 players each with a wait list of subs. The food cart will be available for refreshments. ALL proceeds go to the charity. The following members are assisting with tasks:
- Team Management/Rosters -Russ Figueroa
- Team Managers – Bob LaBreche, Artie Stackpole, John Boland, Susie Tornes/Cheri Swinehart
- Silent Auction – Ski Lewandowski, Mick McKean, Jackie Cousins and Tom Ranalls
- Umpire Management – Marilyn Leinberger
- Announcer/Play x Play – Mike Wunsch & Steve Katz
- Photography – Howard Sumner
- Advertising – JJ Bigelow
- 50/50 Raffle – Eileen Figueroa, Judy & Jim Palzer, Kathy Boland
Commissioners Reports
Red League Report: Don Ranieri reported that things are going well and the field is perfect for play.
White League Report: Ski Lewandowski wanted to than Lee Visker for filling in for Frank Plahutnik; league start had a few kinks that have all been resolved. (see Blue League notes about scoring – the White League will also ask for this change).
Blue League Report: Frank Rainaldi reported for the league as Ben is back in Minn. receiving further treatments. The league has 136 players and 12 teams for fall season with two inter-league divisions. We have had several rain-outs. As many members know this is a true recreational league based on camaraderie and staying safe as many players are a bit older than in other leagues. The 1:1 count has had some disadvantages, but in a personal observation it appears to have shortened the games and the batters have been swinging resulting in a lot more action, with more batters reaching base and more runs scored. TIE GAME – Some players liked the way we were doing the scoring, some did not; so after discussing this with the managers we are changing scoring back to WIN-2 pts., TIE-1pt, LOSS-0 pt. The Board received our league request, approved it and the standings have already been corrected on the website. Thank you Pierre Boudreau and Brian Holliday for the fast turnaround.
Saturday League Report: Russ Figueroa reported that there are no issues yet and that Saturday has been scoring the old way.
Women's League Report: Joan Casazza reported that the team has 3 new players. Joan thanked the scoreboard and umpire volunteers for their help with the first game played. The next game is 12/14 at 2:30P (the schedule is on the website). This year the team will be playing at SCW and Festival, so check the schedule.
VP Report: Brian Holliday reported that Winter Registration Dates will be 12/21-12/31 for Weekday and 1/2-1/9 for Saturday. Registration closes at 4PM. Unfortunately, we do not have enough bandwidth at this time to have cameras set up at the field. The cameras would come in handy on rain out days for example and on days where if you are scheduled to play; you could check the inning and time clock and time your arrival to the field more accurately. Cameras would also be a great safety tool since our late afternoon and weekend mowers are out there by themselves. If there was an accident we could be able to see them. In addition it would help with solving some of the vandalism at the field in the early morning hours. We have heard back from CAM and they were very pleased with the CAM Card Verification for the Club. We will be setting a CAM card verification step as part of online registration. This will allow us to take that information, print a report and submit it to CAM for verification of member status.
Treasurer's Report: Bob Dye thanked the Board and membership for their support during his 4-5 years on the Board as he is stepping down. We have @$45k in cash reserves and budget vs. actual we have a $1k credit; so revenues are on target even with some unexpected expenses, like a new computer and overages for the picnic. Since Buck has been able to be under budget we have been able to handle them
Secretary's Report: JJ Bigelow for Judy Muller requested a motion to approve Board Meeting Minutes dated 4/19/19, 9/27/19, 10/9/19, 10/18/19 and 11/15/19. Dan Newman and Bruce Spiegel acknowledged the motion. Approved by acclamation. JJ requested a motion to approve General Membership Minutes dated 4/3/19. Dan Newman and Roger Neumann acknowledged the motion. Approved by acclamation.
Director of Field Maintenance Report: Buck Rapley reported that four women have joined the maintenance team. We have had some vandalism at the field. The emergency phones in the tower and near the shed were damaged. On 1/12 at 11A we will be hosting the Police v. Fire charity softball tourney that will benefit “The 100 Club, Special Olympics, Fire Dept Charities and Marine Corps League. Our former peace officers and fire Club members will be managing parking and dignitary logistics: Dave Booth, Mike Wunsch, Brian & Becky Holliday, Fred Swann & Tim Schiewe. Mark Jessen-Scoreboard, Marilyn Leinberger-umpires, if needed. Howard Sumner- photos, Roger Neumann-Announcer. There will be a canine demo, hats from our Club (thank you Doug), Dan Ranieri-balls and getting a squad to protect Joe Bradley’s house. Water/ rain puddling at shortstop: Member John Conacher asked if there was more we could be doing to prevent the puddle and or/pump the area out after rain or over watering. Buck stated that we do not manage the water/irrigation schedule but that he has made requests to our community water management staff to schedule the timing so that the field has time to soak up any over spray. Member Dale Vander Kooi sated that we have pumped out water before and asked whether we could “call-out” to have a tarp places over the infield to keep the water off. Buck stated that it was difficult to call-out volunteers at 11P at night when rain is expected to roll-out the tarp and then have another team in the AM to roll-up the tarps. Other fields have professionals that know how to roll-out and roll-up the tarps so that they are reusable and effective. We do not have that. The real solution is what we have been working on and that is to refurbish the infield. The budget for this is near the end of the approval process and Buck encourages the membership to attend the BODs meetings to show support. If approved the field would be closed for the summer. Plans include a whole new warning track and drainage. The funding being sought is $225k. Why do we close the field at Thanksgiving and Christmas? Member Rob White asked this question. Buck stated that the field needed rest. When you consider that we play over 800 games per year, the field needs time to recover. At Thanksgiving time the grass is still actively growing from October reseeding. In addition there are so many members away that league play becomes that of who can get the most subs. So it makes sense to give the field a rest during these times.
Director of Softball Operations Report: Doug Johnson reported that we had over 500 people at our Sponsor Picnic this year including our 44 special guests celebrating the 20th anniversary of the field. Doug thanked the following members for making the event so successful: Rick Leeds & Mike Kachurak-Sponsors, Jim Opyd, Dennis Haak and Rick Armentano for field setup, Jeff Smith-tickets, Bob Lindsay-ice. Doug also thanked folks who have helped out through the year: Bob Cary-Softballs, Ski Lewandowski-Champs, Becky & Brian Holliday-air conditioned ball storage, Howard Sumner-Photos, Mark Jessen-Scoreboard. Doug stated that he had placed our 900+ softball order early in case Chinese imports get delayed.
Presidents Report: Tom Ranalls acknowledged the challenges of his first year as President and formally announced the formation of a Rules Committee chaired by Roger Neumann. Roger’s team will include Ernie Huxhold, Jim Opyd, Kathy Boland and JJ Bigelow. Kathy and JJ did the last updates and were the only two members of the Club who volunteered to do this so they bring that experience to the team. Roger will be meeting with the Board to discuss their vision and goals for the committee and then they will get to work. Member Dale Vander Kooi asked if we will be seeking membership approval for any changes. Tom and Brian Holliday reminded the members present that Club rule changes have been Board approval only since ~2013. Tom, Brian and Roger encouraged members to provide input and feedback to members of this committee. Roger Neumann emphasized that member/player feedback is sought and that the committee is committed to listening to all opinions/suggestions from membership. Member Rob White asked about rule changes that impact time of play. Tom and Brian reiterated that this time of year since it gets dark early requires that we set up some procedural changes, like 1:1 and using the clock to ensure that the grounds crew has time for maintenance before it gets dark. Sometimes the 6th and especially the 7th innings are where runs can be scored that can make the inning last 45 minutes in some cases. Blue League commissioner, Frank Rainaldi admitted that the time issues are mostly Blue league related as this league tends to take longer between innings (which managers and commissioners are aggressively addressing-like pitcher’s gear on/off). Member Dave Stark asked about “league specific rules” and why it is all together different for Saturday play? Member Bruce Spiegel reminded Dave that it is a mixed league and safety is paramount and that all managers were consulted and reviewed the rules before the start of the season.
Election of New Officers: Ski Lewandowski stated that two offices were up for election; VP and Treasurer. When soliciting for candidates only one person stepped forward, Norris Carpenter for Treasurer. JJ Bigelow asked if there were any candidates from the floor. Having none, a motion to elect Brian Holliday-VP and Norris Carpenter-Treasurer was made and seconded by Doug Johnson, Dan Newman and Becky Holliday. Brian and Norris were elected by acclamation.
New Business: Member Roger Neumann asked about the problem with the scoreboard that is intermittent and a part has been ordered. The result is that when shutting down, you will see a “ghost” image on the scoreboard. Ignore it, as it will time out after 27 minutes and go into hibernation. Member Jackie Cousins asked if instructions should be modified. Buck said no, they are OK as is. The switch that is contributing to the problem has been covered with red duct tape, so as long as no one touches it, we should be fine.
Adjournment: 8:10P
Submitted: JJ Bigelow, scribe for Judy Muller, Secretary
Approved by Acclamation 12/4/19 General Membership Meeting
GENERAL MEETING
AGUA FRIA ROOM, CIMARRON CENTER
4-3-2019
The meeting was called to order at 6:35 p.m. by President Tom Ranalls. Those present were, Brian Holliday, Bob Dye, Judy Muller, Doug Johnson and Buck Rapley. 52 members were also present.
Vice President Report: Brian Holliday reported that Cox and Microsoft were recently having issues so some things are not getting out to all members. Hopefully this will be corrected soon. Thanks to JJ Bigelow, she and Brian have been able to put pretty much every important date on the calendar for the until next Spring. This should help everyone in planning for sign ups, etc.
Treasurer Report: Bob Dye reported that collections of our dues has been fabulous. We have now collected from 325 members which is almost 90%. We currently have approximately $52,000 in cash on hand which is about $5,000 ahead of budget.
Secretary Report: Judy Muller asked for a motion to approve the minutes of 2/6/19, 2/15/19 and 3/15/19. It was moved by Roger Neuman and seconded by Ron Rogerson and approved unanimously.
Director of Softball Operations: Doug Johnson thanked Jeff Smith for taking over the picnic ticket sales. He reported that the Championship hats will be ordered as soon as the winner’s information is available at the end of the current season. Regarding uniforms, he reported that Team Works has been sold so we can’t replace jerseys that are missing. Needs each manager to report any missing uniforms when they turn in the uniforms at the end of the current season by putting a note in the uniform box. The current uniforms will be collected for the RED/WHITE Leagues on Tuesday, April 16th between 9-10 am at the field and the BLUE League will be collected on Wednesday, April 17th between 9-10 at the field. If anyone cannot make these dates, they are to contact Doug. SATURDAY League uniforms will be collected sometime after April 20th and that date will be decided by Commissioner Russ Figueroa. We have 3 Sponsors that have signed up. They are Treedah Magee, Tried and True and Barton Realtors. The Great American sign will be coming down as they are no longer a sponsor. Camino Del Sol’s sign is looking pretty bad and will be being replaced in the near future. Doug reported that we now have enough softballs to get us through Spring of 2020. A question was raised as to whether we would be getting new hats in the Fall. The answer was no. We will continue to use the current style hat and logo and if someone needs a replacement that they can contact Doug. Doug plugged an upcoming Music Club show called “The Cruise” asking people to consider attending.
Director of Field Maintenance: Buck Rapley reported that there is a new member on the Field Maintenance staff, Joan Casazza. He reported that since 3/2/19 he has purchased 16 cases of water for the use of the club and it has been disappearing fast. It is for all members. Practice will close for the Blue League on 4/5/2019. Red League will be able to practice after the last Saturday League game, then the field will close until the start of the Spring season. Dale Vanderkooi asked if there had been any progress in getting a fan for behind home plate for the umpires. Buck answered that the project has been dropped due to cost. We are one of only two clubs in the valley that have fans/misters. He has now tried to angle the last two fans toward home plate as best as he can. He reported that Diamond Doctor will be applied a week from next Tuesday. Jackie Couzens asked if a new softball field would be coming soon. Buck replied that we had been on the budget last year, but had been bumped due to all of the monsoon damage over the summer. We are going to be put back on the budget again before the July budget meeting, but there are no guarantees whether we will get a new field. Bruce Speigel asked about using additional tarps on the field during periods of rain to keep the field dry. Buck reported that this was not a practical solution for our situation. Tom Ranalls reported that Dave Reber told us that the best thing we can do regarding a new field and getting on the budget is to prepare a PDP (Project Development Plan) and submit it. The Board will be pursuing doing this.
Jim Palzer: Jim reported on the USA vs. Canada Tournament which was held at our field on March 10th. Don Nelson gave a very moving speech at the event regarding his journey with cancer. He described it as “Cancer Sucks”. Jim reported that our club and fundraising efforts have been amazing and as of 3/30/2019 we have raiser $231,868.00 in total for a number or organizations. These include, The American Cancer Society, Food Banks, Homeless Vets, America’s Mighty Warriors, Soldiers Best Friend, Benevilla, Meals on Wheels and others.
White League Commissioner: Rog Rogerson reported that he and Mike Kidd will be stepping down as Commissioners at the end of the current season. They have done it now for 3 ½ years and felt it was time to step down. He thanked everyone for their support over the years. He thanked Buck and the Field Maintenance crew, Mark Jessen for doing the scoreboard, Norm Lustig for lining the field and all of the managers and umpires. He thanked Brian Holliday for all his computer support and computer work. He reported that this season they have had a lot of rain outs and cancelled games and there will be no make up games. Parity is good as there are only 2 games separating 4 teams.
Blue League Commissioner: Jack Muller thanked Ron Rogerson and Mike Kidd for all the help they have provided over the past years with the drafts. He reported that 24 games were rained out and that the Blue League has had many injuries this season. Competition has been very equal as there are several teams in each division still vying for the Championship. He thanked his Co-Commissioners, Doug Moore, Norm Lustig and Ben Kanninen and thanks sub czars Bob and Sue Cary for their hard work. He also thanked Doug Moore for his work as the pitching czar. He thanks Mark Jessen for doing the scoreboard as well as Buck Rapley and Brian Holliday for their hard work. He thanked the new Board for their continued support.
Saturday/Spring Commissioner: Jeff Smith reported that the Saturday League will run through 4/20/2019. He also reported that Spring sign up is closed and they have 8 teams. Spring Saturday sign up is still open and has 4 teams.
Women’s Commissioner: Judy Muller reported that the last ladies’ game of the season was on Saturday, March 30th against SCW. There may possibly be an additional team playing in the league next year as Pebble Creek is trying to put together a team. That will mean that they will be getting to play more home and away games. She reported that they had a pretty good season despite being rained out for several games. They played the new Festival team and held a pot luck following the game on 3/23/2019. She thanked everyone for supporting the ladies and thanked Roger, Ron, Mark and Mike for doing the color, commentary and scoring for the games.
Red League Commissioner: Dale Vanderkooi reported that is stepping down as the Red League Commissioner and that Don Raneri will be taking over. He thanks all of the Boards he has worked with over the years as well as the other Commissioners and Assistant Commissioners. A special thanks to Sam Newby, Dennis Merkel, Stan Becker and Rick Clot. He thanked Brian Holliday for all of the computer help. He said he was so proud of the USA/Canadian tournament players and the Red League in general and he was so happy at the amount of money that they raised. He thanked Bob Topham for running the Softball Golf Tournament every year and he thanked all of the Red League players for letting him represent them. He thinks that they are now a better league.
Presidents Report: Tom Ranalls reported that we now have Connie Hammons back with the food and beverage cart. We have her Monday thru Thursday for the rest of the season and it will be determined later as to what will happen after the season is over. She will be at the field from 11-3 and can stay later if she is busy. He reported that he is always either at the field and available by phone or email to talk to about any issue. He encourages people to talk to him regarding any rumors that may be going around to get the straight answer. He talked about the current league practices and feels that the practices should be limited to ONLY the players in the specific league. He feels that it is a safety issue if players in upper leagues go down to practice in lower league and visa versa. Mike Kachurak pointed out that Saturday League practice is different as the league is composed of all level players. Tom thinks that it should be up to the Commissioners as to any exceptions made for a player to attend a practice other than their own. A suggestion was made that there be 2 Blue League practices as they are too crowded and there is limited ability to hit. They didn’t like having to have infield as most are there for batting practice. Bob Cary stated that he didn’t want anyone higher rated than a 3.0 at any of his practices and that he won’t run more than one practice a week. Wayne Nettesheim asked about players who really shouldn’t be playing and Tom said that the Board will be addressing this issue and will hopefully have an answer in the Fall. There was much discussion about this subject.
Old Business: NONE
New Business: Roger Neuman reported that the Hall of Fame Committee will continue to accept nominations for the next two weeks. The form is on line and can be completed and give to Roger.
A question was raised as to whether a 1.7 player could opt to play down in the Blue League. Tom Ranalls said that this question was being addressed by the Board.
Dick Hanson said that he is very appreciative that the Board is making decision based on safety for the players of all leagues.
Brian Holliday said that Club Rules are set by the Board, but that Club By-laws must be voted on. He is making a proposal that the By-laws be changed to having two general meeting a year instead of the current 4. The proposal was put into the minutes that were posted on the website and posted at the field. The new meetings would be in December and March, the first Wednesday of the month at 6:30pm at Cimarron Center. The entire proposal was read by Brian, seconded by Bruce Speigel and passed unanimously. In the discussion of the proposal, Doug Johnson brought up that we bring sponsors to speak at some of our meetings and it would be nice if they were speaking to a larger number of members.
Dick Hanson moved that the meeting be adjourned and Bruce Speigel seconded. The meeting was adjourned at 8:00 p.m.
Approved by Acclamation 4/3/19 General Membership Meeting
Feb. 6, 2019
Generral Membership Meeting
Agua Fria Room, Cimarron Center
Call to Order: The meeting was called to order at 6:34, p.m. by President Tom Ranalls
Present: Tom Ranalls, Judy Muller, Doug Johnson and Buck Rapley, absent Bob Dye and Brian Holliday
Introductions: Tom introduced himself and Judy Muller as the newly elected Board Members. A new member, Dave Dompier was introduced as well.
Red League, Dale Vanderkooi: Dale had questions on the new Commissioners report, rule 11 regarding checking if the field condition is playable etc. and the “new rule” regarding rainouts and weather- related issues. No one except Buck Rapley or Bob Cary will make decisions regarding playing conditions due to rain and Mark Jessen with playing conditions due to frost. Dale feels “insulted” that his duties in this regard have been taken away. Buck explained why the responsibilities have changed back to Field Maintenance. Buck then took questions regarding field closure between seasons. Dale went on to complain that people are getting upset that the field is being closed too frequently. He apologized if he offended anyone and got up and left the meeting. A comment was made that the newly instituted 1 and 1 count in the Red League has really sped up play.
White League: No Commissioner present and no report.
Blue League, Jack Muller: Understands why the field needs to rest and expressed confidence in Buck’s ability to make the determination of whether the field should be closed or not. He reported that the Dick Steiman team and the Liberty GMC team were the Champs in the Blue League. The Blue League hasn’t had a chance to start their season yet due to rain and field closure but will hopefully start on Monday, Feb. 11. The Blue League drafted 154 players for 14 teams in just about 2 hours which was really good. The Blue League has instituted some new measures to speed up games, but will wait another 2 weeks of play to decide on implementing the 1 and 1 count. Explained that the Blue League is quite different from the other leagues in make up of players and why it’s a challenge.
Saturday League, Russ Figueroa: Tom Ranalls reported on Russ’s behalf. Sun City Awning and Core Institute were co-champs for the Saturday League and battled right to the end. The new Saturday season begins this coming Saturday and they will use the clock as the Women have a game following Saturday play. The Holiday Tournament was a great success earning $3800. Jim Palzer interjected that he was pleased with the way the tournament was run and the money going to charity.
Women’s League, Judy Muller: The Women played their first ever game against a new Festival team and won 23-5. Their first game against SCW will be this coming Saturday following the last Saturday League game. They are getting more women interested in playing. People encouraged to come out to see the game.
Vice Presidents report, Brian Holliday: Absent and nothing to report.
Secretary’s report, Judy Muller: Asked for a motion to approve the minutes of 12/5/18 and 1/18/19. Motion was made by Tom and seconded by Doug to approve. Approved
Treasurer’s report, Bob Dye: Bob was absent and Tom gave a budget report prepared by Bob. Projecting a new income of about $3000 in 2019 compared to a net loss of about $3000 in 2018 a $6000 improvement. Revenues will be down about $2000 and Expenses will be down about $8000. Motion made by Buck to approve the budget as outlined and seconded by Tom. Approved
Director of Field Operations, Buck Rapley: Asked that everyone check the lost and found as we are amassing a huge amount of clothing, cups, etc. Thanked all the Leagues for using the extra matts to cover home plate during practice. This is really saving home plate. Advised that rain delays on Monday, Wednesday and Friday will be handled by Bob Cary and rain delays occurring on Tuesday, Thursday and Saturday would be handled by Buck.
Director of Softball Operations, Doug Johnson: Complimented the Red and White Leagues for saving time using the 1 and 1 count. Advised that SCW has now adopted using the same type on ball we use. We started using the new ball on Dec. 11 and had 11 dozen balls. 7 dozen balls are missing apparently being taken by players. Have 72 Championship hats out for embroidery and will most likely have 72 more hats after the winter season. We will probably buy some more hats. Are looking into “bucket type hats”. So far, the cost is about $30 and they haven’t found one they like. They will continue to investigate finding a better hat for a cheaper price. Great American is leaving as a sponsor in Feb. and they have a potential new sponsor. Not sure whether the new sponsor will be on board this season so the team may have to continue to wear the Great American shirts.
Presidents report, Tom Ranalls: The rule changes and clarifications have been on the website. Buck moved that they be approved and Tom seconded. Approved. Tom discussed the 1 and 1 count for the Blue League and understands the challenges with players in that league.
Old Business: NONE
New Business: Bob Topham explained that there would be another Softball Golf Tournament for Charity, the monies going to Soldiers Best Friends. This provides service dogs to Veterans. The cost is $25 plus green fees to play. It is a scramble format at Granite Falls South on March 29th. We have the entire course so could have 144 players. Both men, women and mixed teams are encouraged. There will be a light lunch provided for your donation which is tax deductible. There will also be a beverage cart on the course.
Jim Palzer asked that the Board or speakers use the microphones as it would be much easier for many to hear what was being said.
Adjourned: 7:34
Approved by Acclamation 2/6/19 General Membership Meeting
Sun City Grand Softball Club
General Membership Meeting
Wednesday, December 5, 2018
Cimarron Center, 6:30 pm
Officers in attendance: Glen Zelkind, President; Brian Holliday, Vice President; Bob Dye, Treasurer; Ben Kanninen, Secretary; Doug Johnson, Director of Softball Operations; and Buck Rapley, Director of Field Operations.
Members Present: 67
Meeting Called to Order: 6:38 pm
Introductions: President Zelkind introduced Board members present and recognized new members Daniel Henk (Chicago Illinois) and Denny Albers (Cincinnati, Ohio).
Election of Officers: Roger Neumann (substituting for Chair Ski Lewandowski) reviewed the process followed by the Nominating Committee in determining a slate of officer candidates. The committee composed of Chairman Ski Lewandowski, Roger Neumann, Jim Oypd, Larry Swan and Jim Anderson recommended the following members for open positions: Tom Ranalls for President; Judy Muller for Secretary; Doug Johnson for Director of Softball Operations and Buck Rapley for Director of Field Operations. Motion (Doug Moore) with second (Becky Holliday) to approve the slate as proposed (passed unanimously).
Commissioner Reports:
Red League: Dale Vanderkooi indicated that league play is going well with competition close.
White League: Ron Rogerson echoed Vanderkooi’s remarks regarding the closeness of competition noting that three games separated the teams nine games into the season.
Blue league: Jack Muller indicated that all was going well and that he anticipated 14 teams for the winter season.
Woman’s League: Judy Muller announced that the first woman’s game of the season would be played on Saturday, December 8th, 2:30 pm in Sun City West. Muller also noted that she is being asked to follow a new protocol for scheduling game dates this year. President Zelkind explained that the new request protocol has been adopted by CAM to ensure that SCG facilities (including softball facilities) are used primarily by SCG residents.
Saturday League: Russ Figueroa indicated that four games in that all is going well with teams separated by a single game.
Officer Reports:
Vice President Brian Holliday: Holliday noted that the Club now has slightly over 500 members. He also indicated that he is providing technical training to Roger Neumann and Jim Opyd so that they may assist with Club functions such as registration and player drafts.
Secretary Ben Kanninen: Kanninen thanked Judy Muller for substituting for him at the previous general membership meeting. He then asked for approval of minutes of the following meetings: General Membership meeting (April 4, 2018); General Membership meeting (October 3, 2018); and Board Committee meeting (November 7, 2018). Motion (Ron Rogerson) with second (Roger Neumann) to approve the minutes as submitted (passed unanimously).
Treasurer Bob Dye: Dye indicated that Club finances are on track with a month remaining in the fiscal year. Currently the Club is $6000 ahead of budget with a cash balance of approximately $49,000.
Director of Softball Operations Doug Johnson: Johnson noted that the Sponsor’s Picnic had gone well with 19 sponsors in attendance along with 390 club members and guests. He recognized and thanked all those who volunteered to help make the event a success. In addition, Johnson announced that new softballs would be put into regular play on Monday, December 10th. He also mentioned that the jersey supplier used by our regular vendor has been sold meaning that a new source for jerseys will need to be identified. To ensure no problems in the interim, Johnson noted that 11 sets of jerseys (blank) have now been purchased so that the Club will have a sufficient supply through 2019. Finally, Johnson thanked retiring Board members Zelkind and Kanninen for their service.
Director of Field Maintenance Buck Rapley: Rapley recognized and thanked members of the maintenance crew and noted that Becky Holliday has joined that group as of this fall. Rapley also reported on the vandalism which occurred this past weekend at the field. Some damage was done to equipment in and about the scoring tower and two speakers were stolen as well.
President Glen Zelkind: Zelkind congratulated newly elected Board members Tom Ranalls and Judy Muller and wished them well. He also noted that 10 tables remain available for the Valentine’s Dance and urged those interested in attending to contact Kathy Marker. Zelkind then took several minutes to thank volunteers and to note changes and improvements that have occurred during his four years as Club President including but not limited to the following:
- volunteerism is the strength of the Club (picnic, power wash stands, field maintenance etc)
- the cost of Diamond Doctor now born by CAM ($15,000)
- the relationship with CAM is excellent
- new infield at The Field of Dreams remains a priority with CAM
- technical support to assist members has dramatically improved (online registration, draft organization etc)
- a state of the art scoreboard has been installed
- a concussion/injury protocol has been established and is being followed to improve player safety
- CPR training for Club members has been provided at no cost
- The Valentines Dance continues to attract record numbers
Zelkind ended by thanking fellow Board members after which he received a standing ovation from members present.
Old Business: None
New Business: Bob Aiken described for Club members the work of the “Consent Team” which has recommended changes to SCG’s CC&R’s and By-laws which he argues will improve the Board’s ability to respond to community needs and to make changes in response to problems in a timely and responsible manner. He asked those in attendance to give “consent” for the proposed changes by signing forms for that purpose which he provided.
Jim Palzer noted that he still had raffle tickets available for the Corporate Box Raffle at Surprise Stadium and that he also had Club shirts in stock which he said would make excellent Christmas presents.
Adjourned: 7:26 pm