Board Meeting Minutes

DRAFT

               BOARD/COMMISSIONERS MEETING

 HOME OF TOM RANALLS HOME

      OCT. 9, 2019

                             

Meeting called to order at noon.

PRESENT: Tom Ranalls, Brian Holliday, Bob Dye, Buck Rapley, Doug Johnson, Judy Muller, Jack Muller, Dave Booth, Ski Lewandowski, Don Ranieri, Mike Wunsch and Russ Figueroa.

ABSENT:  Ben Kanninen and Frank Rainaldi

RED LEAGUE REPORT: Commissioner Don Ranieri asked the Board to approve 70ft. base paths for the Red League.  He will poll the players for input.  After discussion the Board unanimously approved the request on a trial basis.  Don presented the Red League Special Rules and the Board discussed them. Don will provide a hard copy to the Board.  They are ready to go for the draft.  The don’t have a sub czar but subs are tracked by Managers and the Commissioner.  They will use the sub list.  Practices will be on Sunday from approx. 8-11 am. 

WHITE LEAGUE REPORT: Co-Commissioners Ski Lewandowski and Dave Booth reported that they are ready to go and have all Managers in place.  They will have a Managers meeting on 10-14-2019 and will discuss the issue of Assistant/Bench Managers.  They provided the White League Special Rules and the Board discussed them.  They will provide a corrected hard copy to the Board.  They will adapt to the new ratings, and they doubt that their league will use the 70 ft. base paths.  Practices will be held on Sundays from 11 am to 1 pm. 

BLUE LEAGUE REPORT:  Commissioner Jack Muller submitted the Blue League Special Rules and the Board discussed.  There was only one addition and Jack provided the Board with a hard copy.  There will no longer be a point system in the Blue League for the standings, but they will be using a winning percentage.  They have all of their Managers and Assistant Managers and will be having their Managers meeting on Oct. 18th at 10 am.  Bob and Sue Cary will again be the sub czars.  Blue League practices will be held of Friday, time to yet be determined.  There will possibly be two practices if they can find people to run the second practice.

SATURDAY LEAGUE REPORT: Commissioner Russ Figueroa reported that there will be 10 teams in the Fall Saturday League.  They are still looking for 1 manager.  He reported that the Spring and Summer Saturday leagues went well except for the heat.  He requested that we get more misters, adjust the existing ones or get a new misting system.  The Board will take it under consideration.  Russ presented the Saturday League Special Rules and the Board discussed.  He will submit a hard copy to the Board.  The League will not play with a clock except when the Women are scheduled to play.

WOMEN’S LEAGUE REPORT:  Commissioner Judy Muller reported that there is a tentative schedule for the Women’s games.  The first game will be at home on Nov. 16th against Sun City West.  There will be one game in Nov., one in Dec. then two games per month in Jan., Feb. and March.  One game per month will be at home and one game away against Sun City West and Festival.  Judy will be submitting a Special Event Application for approval of the schedule.  They would like the option of practicing for an hour or so following the Blue League practices on Friday.

TOM RANALLS: Tom went over the new Club Rules with the Commissioners and answered questions.  The Commissioners were given a tentative hard copy and advised that Kathy Boland of the Rules Committee will be going over them for verbiage and clarity.  They will be posted on the web site when done. 

RATING COMMITTEE:  Head of the Rating Committee Mike Wunsch explained the new rating system and guidelines.  He passed out hand-outs explaining how the old system differed from the new one.  Ratings are now done in 10ths rather than 1/4ths.  There will now be a process in place where a rating can be changed between seasons for medical reasons or ratings that are significantly off with the approval of the League Commissioners.  Ratings for players will be provided to the Commissioners either at their drafts or Managers meetings. 

OLD BUSINESS:   There will be a “Safety Committee” established consisting of 1 Commissioner and 2 Managers for each league to identify players who should no longer be active players as they have become a safety risk to themselves and others.  A protocol will be established as to how to identify these players along with input from Managers, Umpires and other players.  CAM is on board with this.

CAM CARDS:  Starting this season, everyone will be required to present their CAM card to their manager and have their CAM number written down on a sheet along with some additional information.  The FIRST GAME of the season every player MUST SHOW their CAM card.  If you don’t have it you will not be allowed to play in the game, this includes Managers as well. 

BALLS/JERSEYS:  It was agreed that the balls would be given out for games from the score tower and that they would not be passed out to the Managers.  Doug Johnson is working on how to get the team jerseys out to the teams.  They may be given to the Commissioners or passed out at the Managers meetings. 

BUCK RAPLEY:  Buck mentioned that he is concerned with bat throwing and not retrieving the bats quickly.  He pointed out that we have an issue with toothpicks in the field and in the stands and gum under the seats.  He would like to see dogs banned from being on the warm up grass.  He confirmed that there is NO smoking anywhere on the property except for the parking lot and the sidewalk along Mountain View.  Mark Jessen will be making the calls to the Commissioners regarding frost for their determination on delaying start times.  Buck will be making calls regarding water/rain on Monday and Wednesday.  Bob Cary will be making the calls on Tuesday and Thursday and Jim Opyd on Friday and Saturday.  There will be NO MANAGING WATER on the field, such as kitty litter, brushing, raking etc.  There will be new rules on opening and closing the field as some things have changed.  Norm Lustig will continue to line the field before the first game.  The Police/Fire double header is scheduled for 1-12-2019. 

COMMISSIONERS EXCUSED

 BOARD MEETING:

 VP REPORT:  Brian Holliday requested that the Board approve an approx. $1000 expense to set up cameras and an internet connection at the field to live stream to the website.  This would allow players to see if the games are running late or watch a game.  The Board unanimously approved the expense.  Any additional report was deferred to our next meeting.

TREASURERS REPORT: Bob Dye reported that we have approx. $50K in the bank.  We are expecting more money as we will be starting to collect the Sponsor money.  All of the sign sponsors have renewed and will be approved at the SCG Board meeting on 10-10-2019.  Bob will not be able to attend the picnic, but Tom will be there with a check book to pay any necessary bills. It was decided that we will ask Rick Leeds and Mike Kachurak to be at our next meeting to get an update on sponsors.

2:50 Break for Executive Session

3:08 Return from Executive Session

DIRECTOR OF FIELD MAINTENANCE:  Buck Rapley reported that the new technology signs are so much nicer than the old ones.  Buck provided a current Field Maintenance list as some people have dropped out of Field Maintenance.  Buck reported that the Fire Dept. has filled out an application for their event, to be kept by our Secretary.  Lorena Nieto at Lifestyles will meet with the Fire Dept. rep to go over a one page “free” ad given to each club for insertion in the Dec. Lifestyles magazine for their double header tournament.  According to Buck, Gothic has been doing a wonderful job for us.  As the tables and chairs will be delivered the night before the picnic, Buck will have the equipment moved so the table and chairs can be stored in the shed. 

DIRECTOR OF SOFTBALL OPERATIONS: Doug Johnson feels that Rick Leeds and Mike Kachurak should follow up in person with all of the sponsors that haven’t responded to the picnic invitation.  Doug will need to provide a picnic protocol for everything necessary for the picnic including a time table by hard copy for the Board.  We will need to send out a blast for picnic volunteers.  Doug will advise Judy as to what he wants sent out.

PRESIDENTS REPORT: Deferred to next meeting.

OLD BUSINESS:  An alternative award for League winners was discussed.  Gift cards will be looked into and Doug Johnson will check with SCG. 

NEW BUSINESS: None at this time.

Doug moved and Buck seconded that we adjourn.  Meeting adjourned at 3:40 pm.

 

Respectfully submitted,

Judy Muller, Board Secretary

 

 

DRAFT

        BOARD MEETING

      HOME OF TOM RANALLS

      SEPT. 27, 2019

The meeting was called to order at 12:07 pm by President Tom Ranalls.  Those present were Tom Ranalls, Bob Dye, Buck Rapley, Judy Muller and Doug Johnson.  Brian Holliday attended via phone.

DIRECTOR OF FIELD MAINTENANCE BUCK RAPLEY:  Buck explained about the work that Gothic had done along side the left foul line to remove the small stones that came through the fence and caused problems.  The small stones were replaced with large rock to resolve the issue and prevent reoccurrence. Buck asked to be provided with a copy of the 2020 schedule and Brian advised that it had not been built yet but would get Buck a copy as soon as it was available.  Buck explained that we have a problem with toothpicks in the grass and gum under the seats in the stands.  This issue needs to be addressed with the club.  On Tuesday of next week, a new batters mat will be installed.  The commit line, was moved to the correct distance from 3rd base and a mark has been placed on the wall to identify the correct placement.  As some field issues have changed Buck feels that new field opening and closing instructions are needed.  Buck explained that the pitching rubbers are actually blocks and can be rotated as they show wear.  It has been decided that in a blended league, the screen is mandatory and the pitchers must pitch from the front rubber.  Where the screen is optional, the pitchers can pitch from either rubber.  It was discussed as to whether we should ask Connie to have her cart at the December meeting.  Tom will check with Kevin in the golf shop to see if it’s possible along with the cost.  Accurate Ball Fields will be cleaning up the infield to have it ready to play for the first Fall season game.  It will be done prior to the picnic at a cost of $900.  Buck will be out of town from Oct. 11th thru the 26th.  In his absence, Bob Cary and Jim Opyd will cover for Buck.  Jim would be willing and capable to take Buck’s place when Buck is no longer on the Board.  Ron Michalski could be Jim’s assistant.  Buck brought up that there have been many questions from the club regarding more fans/misters and a covering for the stands roof.  After much discussion the Board decided not to make any changes.  The “Celebrations of Life” was discussed.  The current celebration for Bob Throneberry is set for Nov. 3rd.  A condition of having this at the field is that there will be NO religious references allowed.  For future possible celebrations it is felt that we need to establish a committee for this specific purpose.  The Police vs. Fire double header is scheduled for Sunday, Jan 12, 2020.  Buck will contact Damien Wallace (Fire) to put together some advertising for the event to go into the Lifestyles magazine.  The group apparently has a semi-professional announcer that will be providing play by play assisting Roger Neuman.  There was a discussion regarding the Hall of Fame committee and it will be done in Executive session.  There is currently a Mentor Committee which goes to SCG clubs that need help with issues.  We don’t need any help as we have been doing a good job running our club.  This Committee was established to take some of the pressure off Lorena Nieto.  Each club has 8 opportunities for outside participation events.  These will be approved up to 75 outside participants.  Beyond that number the requests will need to go to the Board for approval.   Our PDP (Project Development Plan) for a new field will be brought before the finance committee today at 2:00 pm and Buck will be attending.

TREASURER REPORT BOB DYE:  Deferred until the Oct. meeting

DIRECTOR OF SOFTBALL OPERATIONS DOUG JOHNSON:  Doug updated the Board on all sign and team sponsors.  He also gave an update on the Sponsors who will be attending the picnic.  We will send out a reminder blast to all of the sponsors in early October.  At Jeff Smith’s request a blast will go out to the membership with dates/times for picnic ticket sales.  Jeff has stepped up to sell the picnic tickets and Doug feels the blast should recognize and thank Jeff for his participation.  The blast will also include the time to arrive (10:00 am) and that entry should be made at the gate by the pavilion.  Several of the uniforms need replacement and the Board directed Doug to replace these as needed. 

VICE PRESIDENT REPORT BRIAN HOLLIDAY:  Brian reports that Fall registration is going well. Mike Wunsch will be attending the Board/Commissioner meeting on Oct. 9th and will explain all the changes to the rating process.  There will be a rating taking place on the morning of Oct. 9th at 7 a.m. at Asante Field.

PRESIDENTS REPORT TOM RANALLS: The first issue was that of new shorts.  The current Coaches shorts are being phased out and now longer available to buy so we need an alternative.  Tom proposed a light grey gym type short to be used.  It would have to be just plain grey, the same color of the current Coaches shorts and cannot have any other color, striping, etc.  The Board agreed unanimously to allow these shorts.  A blast will be sent out advising all club members.  A discussion on minimum rating requirements for leagues was tabled and will be discussed at the Board/Commissioners meeting on Oct. 9th.

 NEW BUSINESS:

  • Regarding League practices, it was decided that during the seasons, members must attend the practice for the league in which they play.  It was recommended that since the Blue League is so large that they have 2 practices, possibly one in the morning and one in the afternoon to accommodate all of their players. 
  • The issue of helmets and chest/heart protectors, was bought up.  After discussion it was decided that the club would reimburse any member who purchases a helmet or chest protector $25.00 with proof of receipt. 
  • It was decided that the Commissioners would discuss disciplinary issues and documentation necessary during each league’s managers meeting. 
  • We as a Board will be trying to come up with rules/safety rules that apply consistently to all leagues including the issue of home runs.  This will not prevent club special rules. 
  • The pitching screen is mandatory for all mixed leagues.  It will remain optional at this time for specific leagues. 
  • All leagues need to be consistent and need to document in writing.  The issue of intentional walks was brought up. 
  • A consistent rule needs to be established for each league and this will need to be discussed at the Board/Commissioners meeting Oct. 9th
  • The one and one count will go into effect for ALL Leagues at the beginning of the Fall session. 
  • Sportsmanship was discussed.  This is an important part of the game and to that end every player should shake hands at the end of each game.  It was decided that the umpires on the field at the end of each game would participate in this as well.  
  • Awards for each session were discussed.  It was decided that an alternative award was needed.  The Board will consider alternative options and make a decision prior to the end of the Fall session.  
  • Hats will be replaced as needed/requested.  Managers will be asked to check with their team at the beginning of the session and see how many need new hats.  That information will be given to Doug Johnson who will make the new hats available. 
  • All sponsors should be allowed to speak at a General meeting if desired.  They will need to go through our sponsor committee, Rick Leeds and Mike Kachurak to be given a date. 
  • The new ratings were discussed and Mike Wunsch will be at the Oct. 9th Board/Commissioner meeting to explain the ratings and process to the Board and all of the Commissioners. 
  • A question arose as to when we can delete a deceased member from the club registry.  This was tabled to the Oct. Board meeting. 
  • A question was asked as to how many articles can be put in the Lifestyles magazine both free and for a fee.  Pierre Boudreau will be contacted to see if he has that information. 
  • It was decided that Doug Johnson would put together a schedule for future Sponsor picnics including needs, time frames, etc. to keep in our file.  This will be used as an outline for future events. 
  • The issue of players who should not be playing as they are a danger to themselves and others was discussed.  CAM attorney’s have been advised of our problems.  The wood shop also has to deal with some of the same issues we have and we will check with them as to their policy.  A plan was made to have a Committee of 3 people (one Commissioner and 2 managers) from each league to evaluate players that may be considered no longer able to play safely.  The information regarding this will be passed on to the Commissioners to form their committees. 

 DIRECTOR OF FIELD OPERATIONS BUCK RAPLEY:  Buck returned from the PDP meeting and said that it went very well.  Our PDP was very thoroughly gone through and he was asked many questions.  At this point it is moving along to the SCG Board for approval. 

 Bob moved and Doug seconded. Meeting was adjourned at 3:20 pm.  Executive session to follow

    DRAFT

BOARD/COMMISSIONERS MEETING

SAGO ROOM, PALM CENTER

APRIL 19, 2019

The meeting was called to order at 1:45 p.m. by President Tom Ranalls.  Present were; Tom Ranalls, Brian Holliday, Judy Muller, Bob Dye, Doug Johnson, Buck Rapley, Ski Lewandowski, Dave Booth, Ben Kanninen, Jack Muller, Russ Figueroa and Don Ranieri.  Absent; Jeff Smith.

 SATURDAY LEAGUE REPORT:  Russ Figueroa reported the current league will end on Saturday, April 22. Spring Saturday League is ready to go.  For Summer Saturday League, Brian will set up a registration and draft if the Board approves.  Doug will provide 4 sets of uniforms.  After discussion these uniforms will be current sponsors.  Russ will get back to Doug regarding the pick up of the current jerseys.

 BLUE LEAGUE:  Jack Muller reported that they had one winner in each division and that it was a battle down to the final week of play.  They had good success in the league with missing scoreboard/umpire assignments after instituting the policy of a one game suspension if you missed your assignment.  The issue of the screen and the 1 and 1 count were discussed.  The screen will be optional with a signed waiver and the 1 and 1 count will be implemented.  Jack reported that Bob Cary has quit running the practices and a new person or persons will be looked for.  Jack thought that the Cary’s would be continuing as sub czars, but Buck said he was almost sure that they would not be doing it next Fall.  In that case new czars would have to be looked for. 

 WHITE LEAGUE:  Ski Lewandowski reported that they have 3 co- champs and that hopefully next Fall they can figure out a way to change that to get only one.  They have decided to have the screen be optional with a waiver and used the 1 and 1 count.  They will again used sub czars.  They plan to go in a new direction as commissioners and will be changing coaches for the Fall.

 RED LEAGUE: Don Ranieri reported that they have 6 coaches ready for the Fall.  Everyone gets along well and the Red League is running well.  The screen is now going to be optional with a waiver and the 1 and 1 will continue to be used.  Dragging has been eliminated between games and the infield is hand- broomed instead. He would like the jerseys at the draft as well as having a few extra hats available.  The distance of the rubbers was discussed and will be changed in the current club rules to reflect 10 ft. between the front and back rubber, from the current 6 ft. in the Club Rules.  Is an issue of safety when balls are hit and hit the pillars or wall that were used to support the old score board.  After discussion it was determined that a league specific rule would be established to take them out of play.

 WOMEN’S LEAGUE:  Judy Muller reported that next year there may be a potential of more home games as Pebble Creek has put together a team.  Could be as many as 2 home games a month.  She asked about the issue of getting a time and Buck assured that there would not be a problem.  She has decided to stay on as Women’s Commissioner and the Board approved.

 PRACTICES:  Each league’s practice slots are to be closed.  Only players in the current league or subs in that league are to practice together.  It is felt that putting players in any practice other than their own is a safety hazard and is discouraged.  It was pointed out the homeowners have the option of attending 3 practices before having to join the club.  These people should be started out in a Blue League practice unless or until it is determined that a higher league practice is more suitable.  Mixed league players that play currently in a mixed league can practice with the Red League during the summer.  The White League will have their practices again on Sunday following the Red League.  The Blue League will have their practices on Friday.  The time to be determined after the number of teams in the Blue League has been determined. 

 Adjourned for Commissioners at 2:20 p.m.

BOARD MEETING

Called to order at 3:08 by President Tom Ranalls.  Those present were; Tom Ranalls, Brian Holliday, Judy Muller, Bob Dye, Doug Johnson and Buck Rapley.

 VICE PRESIDENT REPORT:  Brian reported that he will set up a registration and draft for each league for Summer weekday and Summer Saturday.  Doug will provide jerseys that are current sponsors.  Brian has indicated that he may consider being VP again, but he would like to limit his duties more to IT issues.

 TREASURER: Bob Dye reported that we have $52K in cash which is about $3K ahead of budget, due to the advance dues collections.  Approx. 380 members are now paid.  Marty Jimenez will take over depositing new member checks during the summer when Bob is not available.  Team invoices have been mailed out and already have a couple back.  Sun City Awning is most probably out as they are in the process of a law suit.  Bob went to Wells Fargo and they advised that they are getting their payment out.  He also spoke to Mid First and they are going to expedite payment. 

 DIRECTOR OF SOFTBALL OPERATIONS: Doug Johnson reported that 13 cases of softballs will be stored at Brian Holliday’s house during the summer as the shed is too hot.  A new banner for Camino del Sol was put up yesterday.  Property Sisters sign will be updated will a boarder to set it apart.  They are paying for it.  We discussed the issue of the masks/helmets and heart/chest protectors and determined that the Board will reimburse $25 each for players to obtain their own safety equipment. Doug has a copy of the waiting list for sponsors and a copy of the re-up list.  All have gotten a new set of uniforms.  Doug would like to send out a Save the Date notice to all of the sign sponsors for the Nov. 2nd picnic.  Bob will provide Judy with a list of all of the email addresses and she will send it out.  Doug is looking into a new vendor for food for the picnic.  Babbo’s is being considered and we will be going for a tasting this summer.  A question was brought up about uniforms.   The uniform cost is $450/set and we aren’t clear whether the team sponsor pays $450 or $600.  We have not resolved the issue of Championship hats.  Brian moved and Tom seconded that we have no more hats, tee shirts, pins or patches.  Passed unanimously.  It was brought up that we could give out either an engraved wine glass or beer mug.  Brian made a motion and Tom seconded it that we go with the wine glasses and beer mugs starting in the Fall.  Approved unanimously.  These will include the Fall, Winter and Spring leagues.  Doug reports that we will need to order 399 hats at the end of summer.  We will order bucket hats for people needing the extra sun protection.  Motion by Tom and seconded by Brian that we order the bucket hats with a logo patch and sell them for $10 which is much less than the cost.  Approved unanimously.

DIRECTOR OF FIELD OPERATIONS:  Buck Rapley returned the request for the Festival game this summer, numbered 0006 to the file as the request has been cancelled.  ABD signs will be repairing the Park sign.  Pads behind the signs are deteriorating and will need to be replaced.  Pads will be checked when signs replaced.  The issue of bat throwing was brought up but tabled until our Sept. 2019 meeting.  Buck will be out of town from May 17th to Oct. 21st with a 17 day return in late Sept.  As schedules change, we need to notify Buck. 

 PRESIDENT’S REPORT:  Tom Ranalls reported that Mike Heitman would like a softer infield.   At this point our field is in the best condition we can get it into until it is replaced at sometime in the future.  We received a letter from Bob Zech.  He is requesting some type of recognition of the 20th anniversary of the softball field.  He would like it to be part of the sponsors picnic.  We will task Skip Pavitt and Bob Zech for being in charge of setting up some type of celebration at the Sponsors picnic.  Joe Rizzi would like to have double headers on Thursdays this summer with a team from Grand against the Festival Sidewinder team.  An application will be completed and submitted.  Tom Ranalls will sponsor the team. 

 OLD BUSINESS:  Types of possible new uniform pants/shorts were to be discussed.  This will be tabled and Tom will bring samples of new options to our Sept. meeting.

 NEW BUSINESS:  Brian brought up that we need to cancel all rooms that we will not be using as scheduled or pay $50.  Tom will handle that.

 Tom moved and Doug seconded that the meeting be adjourned.  Adjorned at 6:10 pm.

                                           

Approved by Acclamation 4/3/19 General Membership Meeting                                                                  

                                                                                                                      BOARD MEETING

                                                                                                            SAGO ROOM, PALM CENTER

                                                                                                                                3-15-2019

 

Meeting call to order at noon.  Those present are Tom Ranalls, Brian Holliday, Bob Dye, Judy Muller and Doug Johnson.  Absent Buck Rapley.

 

VP REPORT:   Brian is currently working on the Club Calendar to get everything he possibly can on the calendar so everyone will know the dates of every meeting, event, draft, season start/end date, etc.  It was discussed that we really only need 2 general meetings a year to accomplish club business and the Board feels that we may get a better turn out to these meetings.  To put this into effect the Club By-Laws need to be amended and voted on.  A club member made the motion “The SCG Softball Club currently have 4 meetings per year.  I propose changing the meetings to twice per year.  The Business of the Club can be accomplished adequately with a December meeting and a March meeting, both of which would be the first Wednesday of the respective month at 6:30 p.m.  This proposal complies with SCG Community Association By-Laws of at least one Charter Club meeting annually.”  The motion was seconded by Tom Ranalls and received a majority vote.  This is being published in the minutes and will be on the agenda to be voted on by the Softball Club Membership at the April general meeting. Brian went on to report that he will work with Jeff Smith, the Commissioner of both the Spring and Summer Leagues.  The drafts will be held earlier than normal for both leagues. The new rules which were adopted at the last meeting are on the website and the old rules will now be deleted.  There will be no formal Board meetings from May thru August as many or the members will be gone for the summer.  Any business that is necessary will conducted by email during this period.

 

TREASURER REPORT: Bob Dye reported that we have already had 100 members pay their next years dues.  This is way up from last year.  A reminder will be sent out at the beginning of next week reminding the membership that members of the Board will be at the field on Mar. 26th and 27th to collect dues at the field.  Our current cash in our account is now $48,000.00

 

DIRECTOR OF SOFTBALL OPERATIONS REPORT:  Doug Johnson will order a dozen white jerseys with the SCG logo to be available to honor members of the club who are cancer survivors.  We currently have 161 balls on hand and will need another 96 to finish the current season.  It was decided to order enough balls to last through April of 2020.  Doug reported the Jeff Smith will be handling the picnic ticket sales for the picnic which will be held the first Saturday in Nov.  There is now a list of possible new sign and team sponsors.  We currently have 3 contracts submitted to signing to CAM.  Colonnade is current with their contract but will be needing new uniforms.  There was a discussion as to whether we would continue to provide embroidered hats for team championships or whether it may be most cost effective to award pins which could be applied to a hat or jacket.  After discussion this was tabled to another meeting. 

 

PRESIDENTS REPORT:   Tom felt it would be a good idea to meet with David Reber to discuss how to get the financing for our new field back of the agenda for July.  It is unknown whether once an item has been dropped after approval whether it automatically goes back on the approved budget.  It was decided that Tom would go meet with David rather than ask him to come to one of our meetings.

 

MEETING ADJOURNED at 2:10 and Board went into Executive session.

      Approved by Acclamation 4/3/19 General Membership Meeting 

BOARD MEETING

                 SAGO ROOM, PALM CENTER

FEB. 15, 2019

 

MEETING CALLED TO ORDER 1:00 PM

 PRESENT: Tom Ranalls, Brian Holliday, Judy Muller, Bob Dye, Doug Johnson and Buck Rapley

 MEETINGS:  Discussed and decided that there will not be Board meetings in June, July or August.  The Commissioners will be invited approx. 3 times a year unless there are issues.  Board members will be available by email and phone during the summer months.

 EXECUTIVE SESSION:  Tom moved that we go to Executive session at 1:07 PM.

RESUMED BOARD MEETING:  3:26 PM

 DIRECTOR OF SOFTBALL OPERATIONS:   Doug reported that the Championship hats are ready to pick up and pass out to the winning teams.  This should be completed by next week.  Samples of some bucket type hats are coming to be evaluated.  Dave Booth is still willing to help Doug with the bucket hat research.    Rick Armentano will be helping with the picnic this year.  The picnic will be held on Nov. 2nd. The picnic expense is approximately $4000 and income is approx. $1800.  It was discussed as to whether we should continue to have the picnic or look into other events.  Also discussed whether we should continue with the same caterer or possibly look at other caterers.  May possibly send a survey out to the sponsors as to what benefit they get from the picnic and whether they want it to continue.

 DIRECTOR OF FIELD MAINTENANCE: Buck Rapley reported that they are no longer going to be removing standing water off the field because it causes problems with the field.  Watering of the field is tracked by a company called Aqua Track, which monitors the water usage and turn off the watering during periods when it is raining.  Buck reported that he was given approx. $1000 to put up another mister fan for the umpires.  He is still researching this but it is potentially not needed.  Tom and buck have started new protocols for closing the field.  Determinations will continue to be made by Buck and Bob Cary, but the field will be evaluated more frequently during the day to avoid multiple day closures.  On Tuesday and Thursday, the field will be evaluated in the morning at 7:15 AM and at 11:00 AM so each leagues needs will be addressed. Buck will be gone from Mar. 7th thru Mar. 24th.  He and Bob Dye will do the Dues collection at the field the last week of March on the 26th and 27th.  Buck would like to see the bats policed.  Too many people are just tossing them around at people.  Buck in investigating another product to put on the field instead of Diamond Doctor, which could save money and not have to be done so frequently.  It was discussed that several people should go to actually see a field that the proposed vendor has completed to see what it actually will look like when our field is done.  It was agreed by all that we want a completely new field and not half measures to “fix” it again.  Tom will ask past President Glen Zelkind who to talk to, to get back in the que for getting the field done in 2020.   Buck had been asked by Tom to prepare a letter to Ken Olsen outlining the accomplishments of the club during our past year.  He has completed this and will send it to Tom and Judy to review and send to Ken Olsen no later than Mar 1st.

 VICE PRESIDENT: Brian Holliday is in the process of starting the Calendar for the Fall.  Leagues will start on 11-4-2019 and end 1—31-2020 for Fall and begin 2-10-2020 and end 4-17-2020 for Winter.

MEETING ADJOURNED 4:35 PM.

Approved by Acclamation 2/6/19 General Membership Meeting

BOARD MEETING

1-18-19

SAGE ROOM, PALM CENTER

MEETING CALLED TO ORDER AT 12:10 pm  BY PRESIDENT TOM RANALLS

 PRESENT: Tom Ranalls, Brian Holliday, Bob Dye and Judy Muller. Doug Johnson present by phone.

ABSENT: Buck Rapley

 GUEST: Buck Rapley invited the owner of Accurate Ballfield Services, Terry O’Neill, to speak with the Board to answer Questions and give us an overview of the process of redoing our field.  He explained the differences between doing a “postage stamp” field and a full field replacement.  A postage stamp field would have the infield in sod with dirt base paths and the full field would be the same field as we currently have.  The downside of the postage stamp field would be more water usage and take more maintenance.  The full field option was the one proposed two years ago.  This option removes some of the irrigation and replaces it with something more functional, takes out 4 inches of all the current dirt and replaces it with 3 inches of new dirt. They would cut out 25 to 30 feet of the sod at the arc of the infield, grade and replace the sod.  The infield mix proposed is called “Hilltopper”.  This is the type of dirt used by Big League fields and made here in Phoenix.  The new field will have a crown effect and provide for better drainage.  The new level will be below the dugouts to provide better drainage. The approx. cost would be $99,600 for a new waterless and dustless infield.  The cost of the field also includes a one year warranty and would take approx. 2 months to complete.  There were many questions asked by the Board regarding the different types of dirt, irrigation options, maintenance, conditioning, etc. and Mr. O’Neill was able to address and explain all of the issues the Board brought up.  He will go over his original bid from two years ago to update and itemize it, getting it back to the Board by May 1, 2019.

 BUDGET: Bob reported that the budget was pretty much ready to go to be approved at the next General meeting.  Doug asked about additional monies for uniforms and balls.  It was additionally decided that Bob would put extra money in the budget for the possible purchase of “bucket hats” next year.

RULE CHANGES: The Rule changes that were gone over in a prior meeting need to be posted on the website for comment and input prior to the next General meeting in Feb.  It was decided that Tom Ranalls and Judy Muller would meet with JJ Bigelow to make one final review prior to putting them up on the website.  A motion was made by Brian and seconded by Bob to change the By-Laws for us to have two General meetings per year instead of four.  These meetings would be in December and March.  The Board agreed unanimously. 

NEW LEAGUE SPECIFIC RULES: In an effort to speed up games in all of the leagues, it was decided that beginning in the Winter session new rules would be put into effect.  These include the starting time for the clock, using a 1-1 count, not having a tie breaker inning, having the managers get the teams on and off the field quicker and less warm up pitches for the pitcher and infield between innings.  Tom has spoken with all of the Commissioners and they are all on Board to implement these changes at the beginning of the Winter session.  It was also discussed that the pitching screen may be mandatory beginning with the Fall 2019 season.

 RATINGS:  The subject of ratings was discussed and how the rating committee goes about establishing the ratings.  It was discussed that the ratings be done by 1/10ths for all leagues.  Managers, Commissioners and reps from the rating committee would get together to determine the ratings for each league.  This would go a long way in helping to get appropriate subs in each league.  There would also be minimum rating requirements to play in each league.  You could play down to a league but not play up unless you had the minimum rating.  The minimum ratings for each league will be determined when the ratings are completed.

 CHAMPIONSHIP AWARDS: It was discussed what type of championship awards should be given out. Hats, shirts, medals, trophies, patches, etc.  Brian made a motion to stick with the hats and Bob seconded the motion.  The Board agreed unanimously.

BUCKET HATS:  Brian brought up that people have been asking about the use of buckets hats instead of the current baseball type hat that we currently use.  Many people in our club have issues with many types of skin cancer where they need more appropriate coverage.  Brian proposed having Dave Booth assist into looking into different types of bucket hats where we could use our logo and provide for people who need the extra protection.  The Board agreed that Dave would be asked to help.

 UNIFORMS: It was brought up that uniforms had changed over time.  We now have more updated and current shirts and that we possibly need to change the requirements from shorts and pants that we have used for over the past 20 years.  The Board will look into a few different types of shorts and pants in trying to determine some viable alternatives to the current ones.  It was tabled and the Board will have continued discussions.

 ADJOURNED: 2:25 pm


Approved by Acclamation 2/6/19 General Membership Meeting

Board/Commissioner Meeting

Mediterranean Room, Palm Center

12-21-2018

Called to order at 12:07 by President Glen Zelkind

 Present: Glen Zelkind, Bob Dye, Brian Holiday, Pres. Elect Tom Ranalls, Buck Rapley, Doug Johnson, Sect. elect Judy Muller, Dale Vanderkooi, Jack Muller, Norm Lustig, Mike Kidd, Don Ranieri, Russ Figueroa, Rick Leeds and Mike Kuchurak.

Glen said the Purpose of the meeting was to get a final report from the Commissioners and any possible changes for the upcoming draft.  Don Ranieri was introduced as the new Assist. Comm. for the Red League.  He will potentially be taking over for Commissioner next year.

Red League Report: Commissioner Dale Vanderkooi requested Board approval for Don Ranieri to take his place as Commissioner next year.  Said he is looking for new people with new ideas for the Red League.  Voiced his appreciation for the way the Board has worked with him and the Red League.

Blue League Report:  Commissioner Jack Muller thanked the Board as well.  Said that he is gearing up for the upcoming Winter League Draft and has lined up several new people to be managers.  His best guess at this point is that the league will have 14+ teams. Have had some “personnel” issues with losing some players and managers.  Blue League is essentially in good shape.  Discussion regarding how the need for additional uniforms for additional Blue League teams would be handled.  The Blue League draft will be on Jan. 24th at 7am at Cimarron Center.  The Board ended the report by telling Commissioner Muller that he has total autonomy in adding or letting go any managers/assistant managers in his league. Commissioner Muller indicated that he would stay on as Commissioner until the end of the Winter season but after that would like to take on a supportive role with a new Commissioner.

Women’s League:  Commissioner Judy Muller advised that the Lifestyle Committee had still not approved the game dates for Feb. and April for the Women’s games.  Buck Rapley, Tom Ranalls and Judy Muller will request a meeting with the Lifestyles Committee to try and get these dates approved and smooth out the process for future dates.  Commissioner Muller also indicated that she would like to step down as Women’s Commissioner and needed to find a replacement.  The Board will be sending out a blast to the club advising that a new Women’s Commissioner is needed.

White League Report:  Commissioner Mike Kidd indicated that the White League is doing well but looking ahead at this point to the Winter draft.  He advised that the Commissioner want to keep this league as a mid- tier league and would like to keep 6 teams, but add a 12th player to each team.  There was much discussion as to whether the Board would support 11 or 12 players on a team and it was determined that the Board would make a decision during the Board meeting. 

 Brian Holiday interjected some information at this point regarding ratings.  The Rating Committee has asked the Commissioners to ask their managers to solicit any possible rating changes of their players to give to the Committee.  No changes will be made prior to the upcoming season, but they will be utilized in determining rating changes at the meeting in April.  This gives the Committee recommendations of two managers when making any changes.

Saturday League:  Commissioner Russ Figueroa reported that 8 of his 10 teams are very close in the standings with 2 others not doing well.  He has been getting questions from players as to why there are not more Blue League player subs.  Most of the subs he has needed are more, higher rated players who have been missing for tournaments.  He reported that 4 teams of 13 are ready for the Dec. 29th tournament and Marilyn Leinberger will be lining up the umpires.  Much discussion and suggestions made as to how to achieve parity in the Saturday League.  Additional discussion was held on the mandatory use of the screen as there are 3 levels of players all playing together and the potential safety issues.  The Board will make a decision on the use of the screen at the Board meeting. 

Sign Committee:  Rick Leeds and Mike Kuchurak had questions for the Board as to who pays for the deteriorating signs, the Board or the sponsors.  Glenn responded that is the signs looked bad that the Board would make sure everything looked good as needed.  The new signs are holding up well so far and it is anticipated that once we have all “new” signs that the problem will be rectified.  There are 10 renewals of sign sponsors in 2019 and since there has been a lag with CAM signing contracts, they are going to try to get the sponsors to sign up a month or two early to account for that lag.  At this point there are several signs that still need to be replaced. 

Buck Rapley:  Buck reported that he has tried to make the opening duties of the managers easier.  To that end, Norm Lustig has taken on the task of lining the field before the first game of the day for all leagues.  Buck has now gotten Mark Jessen who is the scoreboard person for the first two games for all leagues to also be the “Weather observer”.  He gets to the field every day at approx. 7:30 and will access the condition of the field as to frost.  He will advise the appropriate Commissioner as to his determination so that the Commissioner can make the decision as to whether to postpone the games that day.  Buck will continue to take the responsibility for any issues of field closure due to rain. It was also determined that if the first game was cancelled all games for that day would be cancelled.

Meeting adjourned at 1:45: Executive Session 1:50 pm Brian Holliday moved and Glen seconded that the Board move into Executive session.

Executive Session ended approx. 2:30 pm

Board Meeting Resumed: 2:30 pm

League Configuration:  The Board decided unanimously that the Winter Red League would have 6 teams of 11 players and the White League would have 6 teams of 11 players.  The Blue League number of teams would be determined by the number of available players with ideally having 11 players on each team.

Use of Pitching Screen:  Much discussion in regards to the use of the pitching screen.  Most of the members favored the use of the screen and making it mandatory for all leagues.  It was ultimately decided that the most safety issues as of right now were in the Saturday League.  The Board decided unanimously that the screen would become mandatory starting with the Winter Session.  The Commissioner will be notified immediately.  Brian moved to amend that ANY mixed league be required to use the screen and it was decided unanimously that the screen would be mandatory for any mixed league.  The Commissioner of the Saturday will be encouraged to notify his managers that his will take place at the start of the Winter Session but the pitchers could start using it now in preparation.

Cancellation of Games:  The rule was amended unanimously to include that Buck Rapley or the current Director of Field Operations will make the determination if games are cancelled.  If the first game of the day is cancelled, ALL subsequent games for that day will be cancelled as well.

Treasurer report:  Bob Dye said that the only change is that we are incurring expense for buying more shirts but we are still about $2k to the good.  Cash is down but we will be getting the money from the Valentines Dance soon.

Vice President Report:  Brian indicated that we now have the ability to text message our members through our MYL website.  The cost is about .007 per text.  There is no initial outlay as it is an available module already in our site.  We can buy time up front for the texts.  Board approved unanimously. Brian has met with the Internet person.  We will go forward with enhancing our internet for security as well as cameras.  Will have a camera pointing to the field/scoreboard which will be live on the website.  Cost will be minimal. Board approved unanimously.  The new rules will be posted on the website 1-19-2019 with a comment period until 2-5-2019 Board meeting.  Members will be able to comment on line in writing.  The Board will consider comments before making a decision on approving the new rules.

Director of Field Operations:  Buck did a show and tell regarding the nail drag and explained why the field gets so dusty along the protocol for when to use the nail drag, the screen drag or the broom.  He also explained the difference between “replenishing” the field and replacing the field and the related costs and time frames.   We are still waiting to get in the que with CAM to replace the field at a cost of approx. $100,000.00. We will need Board approval and input from our members regarding what we want to do and how extensive of a project it will be.  Brian will develop a questionnaire with specific questions for member review. A proposal will be put together and submitted to the Community Board.

Buck reported that we as a club we are in need of more volunteers throughout the entire club. Buck reported that he will be dragging the field for the tournament on the 29th.  Buck also reported that his Club Credit card will expire on 8/19.

Director of Softball Operations:  Doug Johnson had no significant issues to report.  He has things in pretty good shape until after the Winter Draft.   He would like to less of a role in the Sponsor Picnic and asked if he could asked Jeff Smith to take the lead as Chairperson with Doug as overall chairman.  Board thought it would be a good idea to get more people involved.

 President report:  Glen thanked each and every Board member for the years they have spent together and for how well they worked together as a Board.  He also welcomed Tom Ranalls and Judy Muller to their new positions on the Board and expressed confidence in them with working with the existing members.  He will be sad to leave.

Adjourned at 4:15 pm